We at Aetherflow Media are so excited and grateful for your support! As we are a volunteer based project, even the tiniest donation goes a long, long way towards helping us maintain our process and provide you with the best quality content that we can. One of the traits we as a team value the most is transparency, and donations or any support we get are definitely no exceptions to this. In order to uphold this transparency, we have provided a guide outlining the uses of our funds below. It will be kept up to date at all times.
Ko-fi allows you to donate whenever you want, and whatever amount you want. There’s no monthly obligation, no strings attached, and all it takes is the click of a button. Easy, right?
Again, we thank you for considering donating to our project and hope that we are able to show our appreciation through all the hard work and passion we pour into our content and the community!
Why do you need donations and how do you keep track of everything?
Fundraising is necessary for growth, expansion, and maintenance. We rely on funds donated through Patreon and Paypal to help with various expenses. These funds will only be used for project-specific purposes. A financial manager was assigned to be in charge of financial management, alongside the editorial team.
The funds of the project must be in a project-managed account. This account should be maintained only by the Editorial Team and the designated committee (if applicable). All funds are to remain in the designated account when not designated and are not to be used for personal use in any manner. The specifics of account configuration is decided by the financial manager and the editorial team.
What will these funds be used for?
Funds are raised for the following needs, generally in the following order of priority: software licenses, project-related software subscriptions and associated fees, domains, hosting, prizes, promotional items for conventions (non-travel expenses), etc.
So anyone on the staff is able to spend this money?
Definitely not. The editorial team will receive requests for allocation, or reimbursements, of project-related purchases, which in turn will be discussed with the financial manager. We ensure that all requests and transactions are not personal in nature and uphold the integrity of the project.
A budget allocation may be requested and approved by the editorial team for project-related needs. The process of the allocation should be discussed in detail, prior to approval. Allocations are set aside, with spending being conducted by an editorial team member, through the appropriate account that is carefully monitored, tracked, and well-documented. Funds shall not be allocated for game subscriptions, with the exception of game time cards as contest prizes. Under no circumstances should any funds be allocated for purchase of in-game currency.
If any funds are disputed, the amount should be frozen until the dispute is resolved to ensure integrity of the funds held in dispute. If there is a discrepancy discovered after the fact, the editorial team should enact the means necessary to correct and resolve the discrepancy, including any disciplinary action, as necessary.